In need of a spreadsheet solution for a work problem? Here are a few Excel informations: The most distinct type of spreadsheet, though, is the pivot table. This looks similar to a normal table, but each column has a drop-down menu you can use to filter or sort the results to suit your needs. For example, if you have a spreadsheet table listing sales volumes by product, you can easily sort the table from most sales to least. You can also filter results so that you only see one type of product – say, cell phones – by checking a box beside each eligible product.
Spreadsheets are composed of columns and rows that create a grid of cells. Typically, each cell holds a single item of data. Here’s an explanation of the three types of data most commonly used in spreadsheet programs: Text data, also called labels, is used for worksheet headings and names that identify columns of data. Text data can contain letters, numbers, and special characters such as ! or &. By default, text data is left aligned in a cell.
Excel automatically recognizes dates entered in a familiar format. For example, if you enter 10/31, Oct 31, or 31 Oct, Excel returns the value in the default format 31-Oct. If you want to learn how to use dates with formulas, see Properly Enter Dates in Excel with the DATE Function.
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Excel file formats: The macro-enabled file format for an Excel template Excel 2010 and Excel 2007. Stores VBA macro code or Excel 4.0 macro sheets (.xlm). .xlt The Excel 97 – Excel 2003 Binary file format (BIFF8) for an Excel template.
Text file formats: .txt Saves a workbook as a tab-delimited text file for use on the Macintosh operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. .csv Saves a workbook as a comma-delimited text file for use on the MS-DOS operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
Excel Tips and Tricks!
You may know the way to add one new row or column, but it really wastes a lot of time if you need to insert more than one of these by repeating this action X number of times. The best way is to drag and select X rows or columns (X is two or more) if you want to add X rows or columns above or left. Right click the highlighted rows or columns and choose Insert from the drop down menu. New rows will be inserted above the row or to the left of the column you first selected.
You are aware of the key function of Filter, but few people use the Advanced Filter, which will be repeatedly applied when you need to filter a unique value from data in a column. Click to choose the column and go to Data->Advanced. A pop-up window will show up. As the screenshot shows, click Copy to another location, which should be in accord with the second red rectangular area. Then specify the target location by typing the value or clicking the area-choosing button. In this example, the unique age can be generated from Column C and show in Column E. Don’t forget to choose Unique records only, then click OK. The unique value showing in column E can be the contrast of the original data in C, that’s the reason why it is recommended to copy to another location.